Businesses who interact with personnel within relevant Commonwealth workplace legal guidelines will be needed to:

– create and keep accurate and detailed records for all of their staff (e.g. time period performed and pay checks paid)
– give pay slips to each and every employee.

Documentation and pay slip responsibilities are built to guarantee that employees obtain their proper pay-checks and entitlements.

Record Keeping Responsibility

Personnel documentation must:

– be in a format that may be promptly accessible to a Fair Work Assessor
– be in a legible form and in English (ideally in ordinary, simple English)
– remain kept for 7 (seven) years
– never be modified unless for the aims of fixing an error
– not be erroneous or misleading to the employer’s knowledge.

Personnel records are private and confidential. Usually, nobody can get access to them other than the worker, his or her employer, and relevant payroll agents. Business owners must make duplicates of an employee’s documents offered at the request of an employee or ex employee. Having said that, Fair Work Inspectors and organisation officers (for example a trade union) might get access to personnel records (inclusive of private information) to understand if there has been a contravention of related employment laws.

A range of data have to be composed and preserved for every single person as set up through Fair Work Act 2009 and Fair Work Rules and regulations 2009. General job documentation ought to incorporate all of the following:

– the employer’s name
– the employer’s Australian Business Number (ABN) (if any)
– the employee’s name
– the employee’s beginning date
– the basis of the employee’s occupation (full or part-time and permanent, temporary or casual).

Together with all of these universal records, employers or agencies are required to retain the records on wage, hours of work, leave records, retirement contribution records, any individual flexibility provisions, termination and transfer of venture records.

Pay slip Responsibilities

Pay slips have to be released to each and every worker:

– inside 1 working day of pay check day, no matter if a worker is on leave
– in electronic format or physical.

It’s recommended tradition for pay slips to be created in plain and simple English.

Staff documents are private and confidential. Usually, nobody can access them except the employee, their firm, and related payroll personnel. Business owners ought to put together copies of an employee’s documentation offered with the request of an worker or previous worker. Having said that, Fair Work People and organisation officials (such as a trade union) can potentially obtain worker records to check if there has been a contravention of key Commonwealth workplace regulations.